What is on a board
- Sticky notes — the main object. Fast to create, easy to move.
- Shapes and connectors — for anything that is a diagram rather than a pile.
- Text — headings and labels that anchor an area.
- Images — pasted in.
Rollout plan — waves
Dana, Sam, Priya editing
ShareExport
Wave 15
Finance team
Accounting + Chat
Owner: Priya
Wave 24
Delivery team
Projects + Portal
Owner: Tom
Wave 33
Sales
CRM
Owner: Sam
Open questions6
When do we switch the old system read-only?
Working together
Everyone on a board sees everyone else's changes as they happen, with cursors. Two people editing the same object is resolved last-write-wins, which is right for a whiteboard and is why a board is not a place to hold anything you cannot afford to have overwritten.
- Label regions before the session, not during. Ten minutes of preparation makes an hour of workshop work.
- Start with everyone writing separately before discussing. Notes first, conversation second, or the loudest person sets the agenda.
- Take a screenshot at the end. There is no version history, and the board will be edited.
- Move the decisions off the board into whatever owns them.
Sharing is by link, inside your organisation
A board link works for anybody in your workspace. It does not work for clients or anybody outside — there is no external guest access, and no way to publish a board publicly.
What this does not do
No version history
Current state only.
No comments distinct from notes
A comment is a sticky note.
No locking
Anything can be moved by anyone with access.
No offline editing
A board needs a connection.
Questions
Can we duplicate a board?
Yes.
What happens if two people move the same note?
The last change wins.
Is there a size limit?
The surface is infinite; very large boards get slow.